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Packaging industry management

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I am a small packaging factory that makes product packaging boxes and gift boxes. Although it has been established for several years, I still don’t have a complete management system. Please give suggestions or provide a complete management system in the same industry

management system of Guangdong food and packaging machinery industry association

1 Financial management system of Guangdong food and packaging machinery industry association

Article 1 this system is formulated in accordance with the regulations of Guangdong Industry Association and the articles of association of Guangdong food and packaging machinery industry association and other relevant provisions in order to standardize the use of the funds of the association and make the economic activities of the association have rules to follow
Article 2 financial responsibilities and management of the association
(I) the financial staff of the association shall strictly implement relevant laws, regulations and policies such as the accounting system for non-governmental non-profit organizations, the norms for basic accounting work, and the measures for the management of accounting archives
(II) the Secretariat is responsible for preparing the annual revenue and expenditure plan of the association, submitting it to the president’s office meeting for deliberation, submitting it to the Council for approval, and organizing the implementation
(III) be responsible for the accounting and supervision of the increase and decrease of fixed assets and the inventory of fixed assets, and comprehensively reflect and supervise the increase, impairment and change of fixed assets
(IV) prepare financial statements monthly and quarterly according to the income and expenditure of the association. The monthly financial statements shall be submitted to the president and the Secretary General respectively; The semi annual financial statements shall be submitted to the Council, and the annual financial statements shall be submitted to the Association registration authority
(V) be responsible for the management of accounts receivable, accounts payable and cash bank deposits, as well as daily expense reimbursement, and do a good job in clearing arrears and collection, so as to ensure the integrity and safety of funds
(VI) accept the inspection, supervision and financial audit of financial work by financial and tax authorities and registration and management authorities
(VII) be responsible for keeping accounting files, fixed assets and other data, and the use of computerized system
Article 3 management of the funds of the association
(I) the association’s expenditure shall be carried out in accordance with the principle of budget first and expenditure last. The annual expenses shall be reported to the Council
(II) reimbursement procedures. All legal reimbursement vouchers must be signed by the handler and certifier, and indicate the reason and purpose. After being reviewed by the accounting personnel, they shall be submitted to the president for approval or the Secretary General for approval
(III) approval authority. Examined and approved by the Council of the association: examined and approved by the president or the secretary general, and major financial matters examined and approved by the Standing Council
(IV) when an accountant is transferred or resigned, he must go through the handover procedures with the receiver. The association must accept financial audit before changing its term or changing its legal representative
(V) the approval authority of borrowing for business trip shall be reviewed and approved by the Secretariat authorized by the Council
Article 4 the salary and welfare of the staff of the association
(I) the salary and welfare of the full-time staff of the Secretariat of the association shall be implemented with reference to the relevant provisions of the state on public institutions
(II) the salary and welfare of the Secretary General under the appointment system shall be decided by the Council itself
(III) the remuneration for experts employed by the association shall be subject to the relevant provisions of relevant units
(IV) the salary for temporary employees shall be drawn up by the Secretariat and submitted to the president for approval with reference to the relevant provisions of the state on public institutions
Article 5 management of fixed assets of the association
(I) fixed assets management includes purchase, repair and improvement, allocation, transfer, scrap, disposal and inventory
(II) the Secretariat of the association is the physical management department of fixed assets, which is responsible for the daily management of the purchase and safety of fixed assets, including: preparing the catalogue of fixed assets, setting up the card of fixed assets, handling the procedures of purchase, acceptance, handover, scrapping and disposal of fixed assets, and organizing the inventory of fixed assets, Conduct fixed assets accounting with financial personnel regularly to ensure the consistency of fixed assets accounts, cards and materials
(III) the user department of fixed assets is directly responsible for the use, custody and maintenance of fixed assets. It should strictly abide by the equipment operation procedures and maintenance system, use fixed assets reasonably and avoid human losses
Article 6 the management of travel expenses of the association shall be reviewed and approved by the Secretariat authorized by the Council
Article 7 the full-time personnel who should enjoy the leave but cannot take the leave due to work needs shall be paid the leave salary according to the relevant national policies
Article 8 the purchase of books, newspapers, periodicals and books of the association shall be reviewed and approved by the Secretariat authorized by the Council
Article 9 the fund of the association shall be independent and shall not be mixed with the business guidance units or enterprises and institutions that provide the office residence of the association free of charge
Article 10 this system shall come into force after being deliberated and approved by the Council and shall be interpreted by the Council

2. The seal and document management system of Guangdong food and packaging machinery industry association

Article 1 in order to ensure the standardization, efficiency and high quality of the work of the association, this system is formulated in accordance with the regulations of Guangdong Industry Association and the articles of association of Guangdong food and packaging machinery Industry Association
Article 2 the secretary general is the person in charge of the seal and document management of the association, and the Secretariat is the Department responsible for the seal and document management. All departments (offices) perform their duties in accordance with this management system
Article 3 the Secretariat uses two document numbers, namely “Guangdong food charter Aircraft Association” and “Guangdong food charter Aircraft Association Secretary”. “Guangdong food charter Aircraft Association” is applicable to documents issued in the name of the association, including uplink documents and official documents to member units. The document number needs to be stamped with the seal of the association. “Guangdong food charter Aircraft Association Secretary word” is a document issued in the name of the Secretariat, mainly the specific business working documents of each department (Office) and the internal affairs management documents of the Secretariat. The document number needs to be stamped with the seal of the Secretariat
Article 4 the principle of “who drafts, who proofreads” shall be applied to all kinds of texts. The Secretariat is responsible for reviewing the documents, submitting them to the president or the Secretary General for approval and issuance, and compiling, issuing and printing the document number
Article 5 all kinds of documents issued with “Guangdong fo
od charter Aircraft Association” shall be signed and issued by the president of the association or authorized by the Secretary General. All kinds of documents issued with “Guangdong food charter Aircraft Association” shall be signed and issued by the Secretary General of the association
Article 6 the implementation of the registration system shall be in the charge of the special personnel of the Secretariat
Article 7 the document submission form of Guangdong food and packaging machinery industry association shall be used for all kinds of documents
Article 8 the Secretariat shall be responsible for receiving, registering, submitting and archiving the communications from units at all levels or various documents downloaded online
Article 9 the Secretariat shall fill in the document circulation processing form of Guangdong food and packaging machinery industry association according to the confidentiality level of the communication and submit it to the secretary general or the leader of the Association for review and approval
Article 10 the documents written or received by the association or the Secretariat every year shall be bound into a volume in chronological order at the end of the year, marked and archived
Article 11 the seal and special business seal of the association shall implement the management system of centralized management, examination and approval according to authority, filing and use registration
Article 12 the Secretariat is responsible for the engraving, safekeeping and use records of seals, and special personnel are assigned to take charge of this work
Article 13 the approval authority for the use of the seals of “Guangdong food and packaging machinery industry association” and “Guangdong food and Packaging Machinery Industry Association Secretariat” shall be approved by the president or the Secretary General authorized by the president
Article 14 the special seal for finance of the association shall be kept by the accountant in charge of the association, and the seal shall be used in accordance with the provisions on financial management
Article 15 the seal keeper shall ensure that the seal is used under control and shall not take it away from the office of the association
Article 16 the power of attorney, certificate of legal representative, letter of introduction, certificate, etc. of the association shall be kept by a specially assigned person, issued with the approval of the president, and kept for future reference
Article 17 this system shall come into force after being deliberated and approved by the Council and shall be interpreted by the Council

3. Article 1 in order to standardize the management of major activities of the association, improve the transparency of the work of the association and safeguard the legitimate rights and interests of members, this system is formulated in accordance with the regulations of Guangdong Industry Association and the articles of association of Guangdong food and packaging machinery industry association
Article 2 the filing report of major activities mentioned in this system refers to the act of reporting activities that may have a significant impact on the industry to the business guidance unit and the registration and administration authority of associations in the form of filing within the specified time
Article 3 the major activities of the association shall strictly abide by the relevant provisions of national laws and regulations and the articles of association, safeguard the legitimate rights and interests of members, reflect the will of members and promote the healthy development of the industry. At the same time, activities should not affect social stability and damage the interests of the public
Article 4 contents of major activities of the association:
(1) general meeting
(2) amend the articles of Association
(3) establishing economic entities
(4) major academic activities
(V) large scale exhibitions and sales activities
(6) foreign related activities (including Hong Kong, Macao and Taiwan)
(VII) carry out evaluation, standards and commendation activities
(8) accepting donations or sponsorships of more than 50000 yuan from abroad
(IX) litigation activities that have a significant impact on the industry
(x) other major activities
Article 5 if the FSC makes a decision on one of the contents of Article 4 of the system, it shall file with the relevant business guidance unit and registration authority within 7 days from the date of the decision. Among them, those who carry out industry evaluation, standards and commendation activities shall be approved by the general meeting of members and reported to the registration authority for examination and filing after being approved by relevant departments. Any amendment to the articles of association shall be reported to the registration authority for approval within 30 days after the adoption of the general meeting in accordance with the articles of association. For other contents, the association shall report in writing to the registration administration authority and business guidance unit
Article 6 the filing report of major events of the association shall be in written form, mainly including the content, mode, scale, participants, time, place, funds, etc
Article 7 after the filing report of major events of the association is delivered, if the accepting authority considers that the activity violates laws, regulations and policies or the articles of association of the association, the association shall immediately stop the activity or correct the deviation before carrying out the activity
Article 8 after the completion of major activities, it is necessary to report the comprehensive situation of the effectiveness evaluation, social impact, existing problems and next steps of major activities to the registration management authority and the corresponding business guidance unit in writing
Article 9 the Secretariat of the association shall timely and completely keep the filing report materials of major activities, and standardize the filing and safekeeping
Article 10 this system shall come into force after being deliberated and approved by the Council and shall be interpreted by the Council

4. The information disclosure system of Guangdong food and packaging machinery industry association

Article 1 is to standardize the information disclosure of the association, ensure the authenticity, accuracy, integrity, timeliness and fairness of the information disclosure, promote the standardized operation of the association and safeguard the legitimate rights and interests of its members, This system is formulated in accordance with the regulations of Guangdong Industry Association and the articles of association of Guangdong food and packaging machinery industry association
Article 2 the term “information disclosure” in this system refers to the act of publishing the information that may have a significant impact on the industry but is not known to the members to the members or the society in a specified manner within a specified time
Article 3 information of the Association

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